Having worked in the Honolulu event planning industry for almost 7 years there are not many surprises left – but occasionally I still get the, “They did what?” pass my lips! Why am I not surprised anymore – because over the years the number one rule for event planning is putting time into the pre planning of the event, and then planning contingencies for the exceptions that may happen?
So where do you start? As far out from the event date as possible as getting space is the first step. In Honolulu, where we do a lot of work, it is not unusual to be booking one year out at some of the venues, as they are booked solidly every week.
The first few decisions are the easiest. What is the budget? What is the event about? A party, corporate seminar, convention, festival, wedding, or an anniversary – the list is endless, but one thing remains constant once the event has a name and the type of event is decided, the next step will be to decide where to hold the event. This is where the real event planners stand out from the crowd. So you have an event – okay lets book a hotel is normally the next answer but why would you miss out on an opportunity to create a unique experience?
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A useful event planning guide needs a large section on what exact equipment you will need. Have you ever been an event planner at an event and had the spine chilling moment when you realised that a vital bit of equipment had totally been forgotten about? Yep me to. That is one of the reasons I put this article together. The amount of technical equipment you will need will depend on what kind and size of event you are organising. A good Event Production Company will be able to advise you. A good place to start is to think about what media you want to use to get across your messages? Meanwhile, here are a few things to get you started.
Ask yourself and your speakers/presenters:
- What visual mediums will be used in presentations? PowerPoint slides, video, DVD?
- What type of screen is needed, a simple screen, projector and lap top, or a more complex stage set with lighting and graphics? All of these may depend on the size of your audience generally the larger the audience the more equipment you will need.
- Plus, do you want, front, back or fly projection?
- Will you need a Public Performance License? i.e. for Videos or DVD's or music you plan to play?
Now for some practical stuff..
- What size PA System and how many microphones do you need?
- What type of microphones do you need: Lapel, Hand Held or Lectern?
It's handy to have backups too. I was at an event recently where there was a shortage of roving mikes available for a question and answer session. The audience was about 300. The client gave the organiser a significant grilling after the event. Remember that errors like this can often lose you and your company a significant contract. That is why planning ahead is so vital to run a successful event. Something that is necessary is a supply of mike runners, or mike stands. With many companies recording events to leverage afterwards having all questions on tape is vital. A few agile mike runners will ensure that everyone has a mike at the correct time.
How will the organising team communicate, can you use Walkie Talkies?
How many technicians will you need and can the Event Production Company provide the right amount of people resource as and when you need it?
Finally a really good event production company can tell your more about systems such as:
- Electronic badges,
- Data readers to collect bar code information,
- Credit card payments for offers made at events
All are increasingly being used at larger events. When you know exactly what it is used need, create your own mini event planning guide that is bespoke to your event. Sometimes the simplest
ideas are the best. Mine becomes my 'event bible'!
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Most couples today are looking for ways to personalize their weddings. They want to go beyond from traditional ones and follow their own style in planning and preparations. One of the great wedding ideas to personalize your wedding is to design your own wedding rings and even your engagement ring.
Designing your own wedding or engagement ring will let your imagination to become real. Any bride-to-be has her own dream wedding and part of that dream is to have extraordinary rings. Making your own design will give you the power to choose what metal, pattern or design, and stone/stones to be used in crafting your ring. It is also a good bonding moment with your spouse-to-be when the two of you are fulfilling each others dream and that will make your wedding rings the most special.
Custom design diamond rings are more expensive compared with a ready-made rings with the same materials. The additional cost mostly came from the workmanship and added time given to that ring to be crafted.
There are two options in designing your own wedding ring. The first one is to make a draft of your design and visit your local jewelry designer. You can ask the assistance of the jeweler to craft the rings you have designed. You can also assist the jeweler as he/she works on with your wedding bands so you can alter things easily if it doesn't fit. The only disadvantage of this option is that it may cost you a lot and it is also time consuming for you and your spouse-to-be.
The second option is the internet. There are several online jewelry shops rendering customization services for those who want to make their own wedding bands and engagement rings with exceptional value and unique appearance. You can use their tools in designing your own engagement ring and wedding ring as to what you have in your mind. There are so many engagement ring styles and wedding ring styles you can choose from their listed selections; thus giving you the chance to select only the best. The only inconvenience of designing your own wedding rings online is that you cannot view the product until it was delivered to you and the possible choices are limited and fixed.
Wedding rings are meant to be worn every single day until your last breath. It is the symbol of love, commitment, respect, and loyalty of the two people united in what we call marriage. Exchanging rings signifies that the two of you agreed to be together for the rest of your lives. So in designing your own wedding ring, it is important that you and your spouse-to-be are in agreement with the overall design and specifications.