Having worked in the Pearl City event planning industry for almost 7 years there are not many surprises left – but occasionally I still get the, “They did what?” pass my lips! Why am I not surprised anymore – because over the years the number one rule for event planning is putting time into the pre planning of the event, and then planning contingencies for the exceptions that may happen?
So where do you start? As far out from the event date as possible as getting space is the first step. In Pearl City, where we do a lot of work, it is not unusual to be booking one year out at some of the venues, as they are booked solidly every week.
The first few decisions are the easiest. What is the budget? What is the event about? A party, corporate seminar, convention, festival, wedding, or an anniversary – the list is endless, but one thing remains constant once the event has a name and the type of event is decided, the next step will be to decide where to hold the event. This is where the real event planners stand out from the crowd. So you have an event – okay lets book a hotel is normally the next answer but why would you miss out on an opportunity to create a unique experience?
Event Planning - Where Do You Start?
A Bar Mitzvah is an honored, important Jewish celebration celebrating a boy's coming to age. A Bar Mitzvah symbolizes the boy's entrance into manhood at the age of 13. Putting religious ceremonies aside, a Bar Mitzvah is a huge, exciting celebration where the boy turned adult is treated almost like royalty, getting the best on this special occasion. It's important to celebrate this coming-of-age with a bang -- and that bang usually involves a spectacular party. Here are five essentials for making your son's Bar Mitzvah a spectacular, memorable event:
1. Great invitations. Send out traditional invitations with Hebrew and English wording weeks before the event. Invitation stores can make Bar Mitzvah invitations for you for convenience's sake. Otherwise, design your own with a computer graphics program such as Adobe Photoshop. A free alternative is the program GIMP or Pixia. Double-check your wording after it's completed, especially the Hebrew wording. Hebrew wording will not be the same as English wording. If you're having trouble wording it, consult a Hebrew linguist. Send these invitations out two weeks to a month before the actual Bar Mitzvah.
2. Pick a great location. Whatever you do, don't hold it at home. It should be held in a place of worship, or if you're very casual, a cute bar or restaurant. Make sure to decorate it plentifully -- you want to give the message that this day is very, very special in your lives. Sparse decorations won't convey that message, but ones that nicely accent your son's celebration will.
3. Travel in style. Your son is the center of attention, so treat him like he is. Have a limo take your son from your home to the Bar Mitzvah location. Fill the limo with gifts, non-alcoholic drinks, and finger food -- but let the limo driver know that he should take his time driving him to that location. That way your son can enjoy his day of coming-of-age, as well as arrive in style.
4. Delicious food. It's not a Bar Mitzvah without delicious food, right? Serve delicious food such as finger sandwiches, decadent sweets, and other goodies that younger and older generations will enjoy. Be mindful of dietary restrictions.
5. Meaningful speeches. It is not a true, meaningful Bar Mitzvah without speeches from the Torah. Relatives can read stories and speeches in English or native Hebrew, telling the tales of adulthood and coming-of-age. It's truly meaningful for the family and the son, something everyone will remember for ages.
Highlighting how special your son is - and how important his coming of age is - are the fundamental elements to creating a great, memorable Bar Mitzvah - besides a sprinkling of love, that is.
Event Planning Facts
Catering is the economic activity of providing food service at distant venues. A mobile caterer from his vehicle or cart directly serves food. Mobile catering is popular at events in the outdoors (like concerts), downtown business districts, and workplaces.
Event ranges from full-service catering in Dallas to box-lunch drop-off. When people say "caterer", they refer to, a caterer who with his staff at serves food at dining tables or sets up a self-serve buffet. The food is usually cooked at the venue, i.e., made entirely at the event, or the caterer may bring cooked food and give the final touches once it arrives. His staff is not responsible for cooking the food but they help in setting up the dining place. The catering in Dallas service is typically provided at weddings, banquets, and conventions. Any event where all are served with drinks and food or occasionally with hors d'oeuvres is known as a catered event.
In many events set up with color scheme or an entire theme is needed. A catering company is expected to know the art of cooking the food and serve it with elegance. Now a days catering in Dallas are focusing on a full-service business model. They take charge of cooking the food and also decorations, like lighting and table settings. The trend is to satisfy clients' with food as a centre point. With the right atmosphere, professional caterers can make an event memorable and special. Perfectly prepared food can appeal to senses of sight, smell, and taste, - perhaps even touch people's heart, but the ambience and decorations can play a vital role in the success of a catered event.
Make a list of your catering needs for a caterer to give you an accurate estimate for your event; you must state your needs very clearly. Do you have a venue for party/event with a kitchen on site? How many guests are expected to attend your event? Know if the caterer has requirement of minimum number of guests. Take into account that some guests of yours may have dietary requirements and make sure you tell this to your caterer. A professional caterer will be ready face anything unexpected that may come up at the event.