Having worked in the Makena event planning industry for almost 7 years there are not many surprises left – but occasionally I still get the, “They did what?” pass my lips! Why am I not surprised anymore – because over the years the number one rule for event planning is putting time into the pre planning of the event, and then planning contingencies for the exceptions that may happen?
So where do you start? As far out from the event date as possible as getting space is the first step. In Makena, where we do a lot of work, it is not unusual to be booking one year out at some of the venues, as they are booked solidly every week.
The first few decisions are the easiest. What is the budget? What is the event about? A party, corporate seminar, convention, festival, wedding, or an anniversary – the list is endless, but one thing remains constant once the event has a name and the type of event is decided, the next step will be to decide where to hold the event. This is where the real event planners stand out from the crowd. So you have an event – okay lets book a hotel is normally the next answer but why would you miss out on an opportunity to create a unique experience?
Event Planning - Time Management For Professionals
The wedding is one of the happiest moments in a person's life. When you are planning yours, you just know that it is special. However, unless it stands out in a way or another, for most of the guests it might be just another wedding they attend and they won't remember much of it a few months later.
There are unique wedding ideas that can make yours shine and become a spectacular event not only for the bride and groom, but for each and every guest.
Here are some useful wedding ideas to transform yours from a regular wedding into an unforgettable event for everyone:
1. Pick a theme. Themed weddings are always fun and a great source of unique wedding ideas. Talk with your future spouse and brainstorm together. While your own preferences are always the most important, don't forget to try to take into account the guests as well. For example, you can't go for a new movie if most guests will be elderly persons and won't know what is happening.
The theme can relate to anything within reason so you can be as creative as you wish. If you can afford to splurge a bit, you can include impressive decorations or performances.
If you are mostly interested in outdoor wedding ideas, themes can be even more fun outside as you can include balloons, inflatable cartoons or various games. More space also means a good opportunity to add more decorations such as personalized chalkboards, bouncy castles.
2. Engage the guests. Organise a few activities for them to feel like they are really actively participating to the event. You can get some beautiful memories while you are at it too.
Place a bowl with pens and beautifully designed pieces of paper on each table. Ask your guests to write you a message or to share their favorite memory with one of the newlyweds.
If you have musically gifted guests, you can ask them to sing a song or to play their instruments a bit while your band or DJ is having a break. Also, if you are keen on someone's talents such as dancing, stand-up comedy or gymnastics, you can plan special performances.
No matter what you pick, make sure that no one is forgotten and that everyone gets to participate in an active way, even the elderly persons or the children.
3. Make the guests feel important. Take a while to write personalized notes. Handwritten ones will be the most appreciated. Share your thoughts on this day or just make random comments about your relationship to let them know how much you care about them.
If you are having a hard time opening up and sharing your feelings, you can just write a message that will indicate nice memories. For example 'Alice, thank you for being there with me from rags to riches' or 'Johnny, you will always be my brother from another mother'.
However, if you are running out of time or you simply don't have the inspiration to write a message to everyone, a standard card to thank them for joining the wedding will do the trick. Choose an elegant font and an exquisite design for the card to become a small gift.
4. Customize the entire event. Don't try to copy someone else's wedding, especially if you are on a budget. From engagement rings facts to the tiara, everything should be personal and according to your liking.
If there are wedding ideas that you really enjoy, try to add a personal touch. The event doesn't have to be particularly fancy or pricey. A bit of extra time and effort can make a huge difference.
You can use personal family photos as decorations or tie the napkins with ribbons in your favorite colour. Bring a funny photo stand-in or include mini versions of your favorite foods instead of main dishes.
Get bold and don't stick to eating or dancing the whole evening. Still, whatever you choose to do, make sure that it is fun and that it won't be regarded as offensive or that it won't make any guest remember an unpleasant event.
5. Don't stress out about it. Last but not least, don't transform your special moments into a highly stressful event. You will only end up obsessing over each and every detail. Also, the chances to be disappointed raise significantly if you want everything to be perfect. Admit that you can't control everything and just enjoy yourself.
At the end of the day, no matter how flawless everything might turn out to be, the guests might only remember how stressed out and uncomfortable you have been the whole day. A genuine smile is often worth more than exquisite details.
Creative Wedding Ideas - 3 Ways to Make Your Wedding Unique
Creative wedding ideas are a chance to let your creativity flow when designing the biggest day of your life. There are many options when it comes to planning a wedding, and it all starts with how you envision your wedding day.
Start with a vision of how you think your big day should look and turn out. Sit down and think about how you want to remember your wedding day, and start from there.
Be organized, and set an overall wedding budget as well as budgets for each aspect of your wedding. Take a little time up front thinking things through before jumping into the planning phase.
Here are 3 hints for creative wedding ideas:
It is OK to be different and not do what everyone else is doing. Try choosing a unique location for your wedding, like a historic site, art gallery or other unique reception space.
Look around for ideas, and use them as inspiration for your own creative ideas. Try taking common, traditional wedding ideas and add your own twist.
Choose A Theme
A wedding theme is one of the best ways to be creative with you wedding planning. It gives you a starting point for your creativity, and helps you tie all of your ideas together.
Wedding themes can be as simple as a color, or they can be very complex like a circus wedding. Common themes include beach, seasonal (like fall or spring) and flower (like daisy or sunflower).
As stated above, don't be afraid to choose a unique wedding theme. Even if you choose a common wedding theme, try to be creative and change it a little to make it unique to you.
Ask For Help
It can be overwhelming when deciding on creative wedding ideas. Experienced vendors are great resources to bounce ideas off of, and they should also be happy to share their wealth of knowledge with you.
Look for vendors like florists, caterers and cake designers that match your creative style. Wedding planners can also be invaluable in offering ideas and guidance while helping to bring it all together for you.
The Internet is also a great resource. Look for websites that offer ideas and photos so you can create your own wedding vision.