Having worked in the Paia event planning industry for almost 7 years there are not many surprises left – but occasionally I still get the, “They did what?” pass my lips! Why am I not surprised anymore – because over the years the number one rule for event planning is putting time into the pre planning of the event, and then planning contingencies for the exceptions that may happen?
So where do you start? As far out from the event date as possible as getting space is the first step. In Paia, where we do a lot of work, it is not unusual to be booking one year out at some of the venues, as they are booked solidly every week.
The first few decisions are the easiest. What is the budget? What is the event about? A party, corporate seminar, convention, festival, wedding, or an anniversary – the list is endless, but one thing remains constant once the event has a name and the type of event is decided, the next step will be to decide where to hold the event. This is where the real event planners stand out from the crowd. So you have an event – okay lets book a hotel is normally the next answer but why would you miss out on an opportunity to create a unique experience?
Tips to Have a Great Gathering of the Corporate Team
You are recently engaged, and now it is time to start researching wedding reception ideas. But where should you start?
All good weddings start with a plan, and listed below are 6 tips that you can use to make sure you plan the wedding of your dreams.
Start looking for a reception location early
The first step is to figure out when you want to get married. Summer and fall weddings open the opportunity for an outdoor wedding reception; however these are also the most popular times to get married.
You need to move fast and start early to make sure you get your first choice of reception location during the busy seasons.
One way to narrow down your choices is to choose either an indoor or outdoor wedding reception. Then, make a list of potential locations and start visiting them as soon as possible.
Think about your budget and only look at options that fit your budget
Your budget will play a big part in deciding where to have your wedding reception. Depending on where you live, the average wedding can cost anywhere from $15,000 to $30,000.
If you are having a large wedding with a limited budget, you may want to stick with indoor wedding facilities that offer reasonable wedding reception packages.
Outdoor tented weddings tend to cost a little more. Things like silverware, chairs and glassware will have to be rented, and you will have to work with a caterer that specializes in tented weddings.
Book wedding vendors early
In addition to booking your wedding reception location early, you should book your other wedding vendors like photographers, bands and florists as early as possible.
Good wedding vendors are booked up more than a year in advance. To ensure you get your first choice, start researching and meeting with your vendors shortly after booking your wedding reception space.
Choose a wedding theme for a unique reception
If you want to stand out a little from the crowd, consider incorporating a wedding theme into your reception. A wedding theme can be as simple as a certain type of flower, like daisy, or a season, like fall harvest.
More elaborate wedding themes include Cinderella or country western.
A popular option with any type of wedding theme is to include a signature drink. Different types of martinis, like apple or blue, are great options.
Ask a family member or good friend to take your gifts home
The last thing you want to be worried about when leaving your reception is the location of your wedding gifts.
Ask a good friend or family member (preferably someone reliable and sober who won't forget) prior to the wedding to be in charge of collecting your wedding gifts and moving them to a secure location after the reception.
Take a few moments to look around and enjoy the reception
Weddings take a lot of time and effort to plan. During your reception, take a few moments to look around and enjoy the results of all of your hard work.
Eat the food from your caterer, have a few signature drinks, admire the floral arrangements and enjoy your family and friends. Wedding receptions only last a few hours, so make sure you step back and soak in the atmosphere.
The above 6 ideas aren't everything you will need for planning your wedding, but it is a good start towards the perfect end result which is a wedding memory that will make you smile for the rest of your life.
Event Planning - Where Do You Start?
A Wedding Planner was once thought of as a luxury, only used by the wealthy. Now an event coordinator is essential to a well planned affair. It is important to remember that your Wedding Planner is not there to make a decision for you but to guide and assist you in making informed decisions.
Every bride dreams about their perfect wedding but find it's not easy making that dream wedding a reality. Brides can average around 250 hours organizing their wedding. The engagement period should be a time of fun and excitement but most brides and grooms find themselves running around sourcing suppliers and reception venues, choosing invitations and arguing over guest lists instead of enjoying this exciting time in their lives. Combine this with working and is it any wonder, come the wedding day, they are totally stressed.
What will a Wedding Planner do
A Wedding Planner will do as much or as little as you want. If you want a completely stress free wedding your Planner will source and negotiate prices with all suppliers, assist you with decisions regarding themes and colors etc. for your wedding, basically they will do all of the legwork and you will only have to make the decisions regarding which suppliers to contract. Your Planner will also assist with any pre-wedding parties, if required. They will also be there on your wedding day to make sure everything runs smoothly and on time.
You may prefer to organize some part of your wedding yourself and use a Planner to source suppliers for you or you might want to organize your entire wedding and just have a coordinator on hand for your wedding day so you can enjoy your big day without worrying about anything. Most Wedding Planners will offer a range of packages and hourly services.
This will just be an added cost
A Wedding Planner will save you valuable time and money as they can take advantage of discounts not available to private parties. They will do all the legwork and present you with a list of options within your budget. Their expertise in negotiating with service providers means they can secure the best deal for you. Wedding Planners build up a network of top quality vendors in the wedding industry and they only recommend the best as this impacts their own business. They negotiate very good discounts with these vendors and, in most cases, you will find that your Wedding Planner will not be an added cost on your budget as the discounts they obtain will cover their costs.
Where to start
When you first meet with a Wedding Planner they will provide you with a starter kit which will detail their services and costs, along with checklists and ideas and suggestions that will assist you to make a decision regarding themes, colors, flowers, number of guests etc. This is also an opportunity to see if you are comfortable with the Planner and if you will be able to work together. This initial consultation and starter kit is usually offered free of charge. When you make the decision to go ahead a contract will be presented to you detailing exactly what is expected of both parties and the cost of the services provided.