Having worked in the Hauula event planning industry for almost 7 years there are not many surprises left – but occasionally I still get the, “They did what?” pass my lips! Why am I not surprised anymore – because over the years the number one rule for event planning is putting time into the pre planning of the event, and then planning contingencies for the exceptions that may happen?
So where do you start? As far out from the event date as possible as getting space is the first step. In Hauula, where we do a lot of work, it is not unusual to be booking one year out at some of the venues, as they are booked solidly every week.
The first few decisions are the easiest. What is the budget? What is the event about? A party, corporate seminar, convention, festival, wedding, or an anniversary – the list is endless, but one thing remains constant once the event has a name and the type of event is decided, the next step will be to decide where to hold the event. This is where the real event planners stand out from the crowd. So you have an event – okay lets book a hotel is normally the next answer but why would you miss out on an opportunity to create a unique experience?
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Catering is the economic activity of providing food service at distant venues. A mobile caterer from his vehicle or cart directly serves food. Mobile catering is popular at events in the outdoors (like concerts), downtown business districts, and workplaces.
Event ranges from full-service catering in Dallas to box-lunch drop-off. When people say "caterer", they refer to, a caterer who with his staff at serves food at dining tables or sets up a self-serve buffet. The food is usually cooked at the venue, i.e., made entirely at the event, or the caterer may bring cooked food and give the final touches once it arrives. His staff is not responsible for cooking the food but they help in setting up the dining place. The catering in Dallas service is typically provided at weddings, banquets, and conventions. Any event where all are served with drinks and food or occasionally with hors d'oeuvres is known as a catered event.
In many events set up with color scheme or an entire theme is needed. A catering company is expected to know the art of cooking the food and serve it with elegance. Now a days catering in Dallas are focusing on a full-service business model. They take charge of cooking the food and also decorations, like lighting and table settings. The trend is to satisfy clients' with food as a centre point. With the right atmosphere, professional caterers can make an event memorable and special. Perfectly prepared food can appeal to senses of sight, smell, and taste, - perhaps even touch people's heart, but the ambience and decorations can play a vital role in the success of a catered event.
Make a list of your catering needs for a caterer to give you an accurate estimate for your event; you must state your needs very clearly. Do you have a venue for party/event with a kitchen on site? How many guests are expected to attend your event? Know if the caterer has requirement of minimum number of guests. Take into account that some guests of yours may have dietary requirements and make sure you tell this to your caterer. A professional caterer will be ready face anything unexpected that may come up at the event.
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One reason you might not socialize as much as you could with your friends, family, neighbors, co-workers, or others may be the barrier of supplying them with food and drink. There is stress in planning any summer outdoor party when you must purchase large quantities of food and prepare it for your friends in a way that will impress them. What is lost in the process is your time speaking, dancing, and catching up with the people you invited. With a top-notch catering team, you can forget the preparations and mingle until your feet tingle in your backyard, by the pool, in the gardens, or wherever you choose.
Enjoy the summer weather and the palate-pleasing fare whipped up by people like Chef Carl of the Franklin Market Basket. In states such as Michigan, we live for the few nice summer months where the flowers are in bloom, the sun is bright, and the trees are not bare. Don't miss the opportunity presented by this weather and the company of your friends; seek out a reputable caterer in your region and let them take care of the most problematic aspect of any party: the food.
Just as you would take a large group of co-workers out to lunch at a restaurant rather than to your house, apply the same thinking to your summer gathering. It comes down to how you want to budget your time. You can spend hours at the grocery store overloading a cart with odds and ends, and inevitably forgetting something; washing dishes in the kitchen while you watch the party progress outside in your yard; and having the blood vessels in your eyes explode when you hear a cousin complain about your cooking skill. Hand the job to a professional and head outside, umbrella-adorned drink in hand. Remember: no one moves to Michigan to shovel snow. A good party catering service can move you in the right direction in the summer months-outside.