Having worked in the Waikiki event planning industry for almost 7 years there are not many surprises left – but occasionally I still get the, “They did what?” pass my lips! Why am I not surprised anymore – because over the years the number one rule for event planning is putting time into the pre planning of the event, and then planning contingencies for the exceptions that may happen?
So where do you start? As far out from the event date as possible as getting space is the first step. In Waikiki, where we do a lot of work, it is not unusual to be booking one year out at some of the venues, as they are booked solidly every week.
The first few decisions are the easiest. What is the budget? What is the event about? A party, corporate seminar, convention, festival, wedding, or an anniversary – the list is endless, but one thing remains constant once the event has a name and the type of event is decided, the next step will be to decide where to hold the event. This is where the real event planners stand out from the crowd. So you have an event – okay lets book a hotel is normally the next answer but why would you miss out on an opportunity to create a unique experience?
Event Planning - Where Do You Start?
Catering is the economic activity of providing food service at distant venues. A mobile caterer from his vehicle or cart directly serves food. Mobile catering is popular at events in the outdoors (like concerts), downtown business districts, and workplaces.
Event ranges from full-service catering in Dallas to box-lunch drop-off. When people say "caterer", they refer to, a caterer who with his staff at serves food at dining tables or sets up a self-serve buffet. The food is usually cooked at the venue, i.e., made entirely at the event, or the caterer may bring cooked food and give the final touches once it arrives. His staff is not responsible for cooking the food but they help in setting up the dining place. The catering in Dallas service is typically provided at weddings, banquets, and conventions. Any event where all are served with drinks and food or occasionally with hors d'oeuvres is known as a catered event.
In many events set up with color scheme or an entire theme is needed. A catering company is expected to know the art of cooking the food and serve it with elegance. Now a days catering in Dallas are focusing on a full-service business model. They take charge of cooking the food and also decorations, like lighting and table settings. The trend is to satisfy clients' with food as a centre point. With the right atmosphere, professional caterers can make an event memorable and special. Perfectly prepared food can appeal to senses of sight, smell, and taste, - perhaps even touch people's heart, but the ambience and decorations can play a vital role in the success of a catered event.
Make a list of your catering needs for a caterer to give you an accurate estimate for your event; you must state your needs very clearly. Do you have a venue for party/event with a kitchen on site? How many guests are expected to attend your event? Know if the caterer has requirement of minimum number of guests. Take into account that some guests of yours may have dietary requirements and make sure you tell this to your caterer. A professional caterer will be ready face anything unexpected that may come up at the event.
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Event Planning or management is most probably similar in analogy to planning a typical birthday party, where the preparations need to be set up in the most effective ways. However, there are more intimate details in event management that needs to be paid close attention to.
Nowadays, the term Event manager seems to refer to an easy yet sophisticated and chic profession. Yet in actuality, there are consequences and accountabilities that are attached to this classy title of being a service provider. The name suggests the job profile of an event manager involves organizing a special affair. Concepts have to be visualized, planned, budgeted, and executed in events that are often highly regarded such as fashion or beauty shows, concerts, corporate seminars, exhibitions, wedding celebrations, theme parties, product launching, etc.
What is good about this career and its gaining popularity is the minimal requirement for financial investments, yet it allows the planner to be independent and flexible. Personal traits, character and attitude are of more importance in event planning. The planner of events must possess a real passion in holding or conducting affairs, they need to be organized and able to work in flexible and often extended hours. Although this exciting career among the younger generation may have been seen as a sensational one, it also demands a substantial amount of hard work and effort. Perfection is a major quality that must be achieved in any event management and therefore requires a great quantity of patience, good communication skills and comprehension to be practiced by an event manager. Duties must be discharged with efficiency, challenges must be confidently faced and situations must be given due attention and reaction. Team spirit, leadership and organizational skills are as well required in event planning. Every detail no matter how minute must be paid close attention to.
There are also courses available to be taken by anyone who decide on taking a career in event planning. Eligibility courses usually requires to have a bachelor's degree in any discipline but most preferred are management-related fields, social sciences, liberal arts and humanities. Individuals who are of interest simply have to finish these courses that are offered in many academic institutional and universities. Short term certificates as well as post graduate MBA courses may also be taken. Major areas of principles and techniques must also be mastered to effectively perform and execute the duties of an event planner. These principles include public relations, organizational development, communication and implementation.
Training and experience also contribute in becoming an adept and qualified event manager. While at school, the aspirant may work as an event staff personnel for sporting festivals and leagues. If there are local music shows to be held, assist in the preparation. Internships also play a major role in molding a successful planner.
Upon completion of qualifying courses, the event planner can join established companies in event planning or they may choose to set up and start their own business. Employment are available from corporate and public sectors, government agencies, tourist agencies, hotels, banks and other financial institutions, private consultancy firms etc.